G-7. Scheduling of Facilities
All reservations for space in University facilities and on University grounds, except for those areas listed below, must be made through the Conference & Catering Office.
The exceptions to this policy are:
| Facility | Contact |
|---|---|
| Activities Building | Athletics Office |
| Administration Conference Room US 154 | Chancellor’s Office |
| Athletic Fields | Athletics Office |
| Art Gallery | Ogle Center Office |
| School/Divisional Conference Rooms | Appropriate School/Division |
| Library Conference Room LB 230 | Conference & Catering |
| Meeting Rooms KV 230-236 | Continuing Studies Division |
| Classrooms (for use during the academic school year) | Registrar’s Office |
| Ogle Center Facilities | Ogle Center Office |
| Telepresence Room | Conference & Catering |
Once the academic schedule is approved, the Manager of Conference & Catering will give priority, as indicated, in reserving appropriate facilities for the events listed below:
| Priority A | Priority B |
|---|---|
| Commencement | Faculty/Staff Orientation |
| Registration | Fall/Spring Convocations |
| Nursing Baccalaureate Recognition | Student Orientation Dates |
| Ceremony | Student Recognition Reception |
| Board of Trustees Meeting | Major Events Sponsored by the Student Program Council |
| Faculty/Staff Annual Meeting | Career Expo |
| Academic Honors Day | IU Southeast Chorus/Pop singers |
May 1 is the deadline for establishing the next academic year dates for the above events. After that date, the Conference & Catering Office will begin scheduling other events sponsored by offices, academic units, student organizations, and non-University groups.