This policy, designed by the campus' collective academic advisors, endorsed and adopted by Faculty Senate and delegated to the Office of the Registrar and the Academic Intervention Committee for enforcement, defines the terms, conditions, and consequences of "good academic standing," "probation," "suspension" and "dismissal." It further defines avenues for recovery and reinstatement for students sent formal notices of academic standing that prohibit or restrict further enrollment at the end of the Fall and Spring semesters.
IU Southeast Undergraduate Academic Intervention Policy
General Information and Scope
The purpose IU Southeast Academic Intervention Policy (AIP) is to:
- Inform students of academic performance expectations.
- Provide a structure for consistent intervention when students’ academic performance manifests as a hurdle to completion of their sought credential.
- Connect students with the staff and resources that can help facilitate their return to good academic standing.
The AIP applies by default to all undergraduate credential-seeking and non-credential seeking students whose primary campus of association is IU Southeast.
A “credential seeking student” is one pursuing either a degree or a certificate, or both. A “non-credential seeking student” is one classified under any number of non-degree, visiting student classifications. Temporary inter-campus transfer students from another IU campus are specifically excluded from the application of this policy.
Applicability to Graduate Programs. Graduate credential granting programs at IU Southeast may have differing standards and processes to identify and intervene in students’ academic progress. Graduate programs are free to adopt this policy and practice as their standard practice and inform the Office of the Registrar for that office’s assistance in executing this policy in their program. Barring such notification, graduate programs are presumed to be managing student academic performance toward degree completion in a manner consistent with their departmental academic standards.
Interplay Between this and Program Specific Academic Standing Requirements
The AIP states the requirements and processes for maintaining good academic standing that apply at the campus level to all students within its scope. Students who have been admitted to schools with higher or more specific standards for maintaining good academic standing than those at the campus level (e.g., Nursing and Education), are also subject to those school-specific requirements to remain in good standing in their programs.
Schools with program-specific requirements for good academic standing may place a student on probation, suspend, or dismiss a student from that program for not meeting those requirements. However, such student may not be placed on probation or suspended by the campus, if the student has a 2.0 or higher semester or cumulative GPA and chooses to pursue and is accepted into another credential program.
The AIP policy and actions taken in effectuating its intent take precedence over qualification for student financial aid and maintaining student visa status practices.
Students, who are not in good academic standing, are strongly encouraged to complete any grades of I (Incomplete), assess their academic problems and other factors that are interfering with success, and, if suspended, provide evidence of their ability to perform successfully upon reinstatement to IU Southeast.
Determination of Academic Standing
A student is in good academic standing when maintaining a cumulative Program GPA of a 2.0 (C average) or higher.
All attempted coursework is considered when determining academic standing, however grades of I, P, R, S, X, and W are cumulative GPA neutral. They neither increase nor decrease it.
Academic standing cannot change unless cumulative GPA changes.
Students who are placed on probation, continuing probation, or suspension standing for a specific semester who retake course(s) and perform better stay in that status for that semester, regardless of any lost credit due to a retake or change in cumulative GPA because of the retroactive application of repeat rules, grade replacement policy, or late withdrawal petition.
A faculty-initiated, approved grade change that alters student’s cumulative GPA may have the effect of changing academic standing.
The Intervention Process, Standing Guidelines and Effects
A credential seeking student whose cumulative GPA falls below a 2.0 after final grades post for the fall or spring semester, and who has attempted at least six credit hours of IU coursework is placed on academic probation, a standing to alert students academic adjustments should be made to ensure continuing progress toward completion of credential.
Students on academic probation standing may enroll in classes at IU Southeast but are limited to 13 credit hours maximum per semester, until good standing is regained, when cumulative GPA rises to 2.0 or higher.
Probation and other standing students’ records are annotated as such on the semester in which the less than 2.00 cumulative GPA was earned.
Probation standing students must earn a 2.0 (C, not C-) semester GPA considering all IU graded coursework attempted each subsequent semester of enrollment, to avoid further academic intervention actions.
3.2 Continuing Probation Standing
Probation standing students who earn a 2.0 or higher semester GPA but still have below 2.0 cumulative GPA after the final fall or spring grading period have continuing academic probation standing.
Students on continuing probation standing may continue taking classes through IU Southeast but are restricted 13 credit hours per semester until good standing is regained, when cumulative GPA rises to 2.0 or higher.
Continuing probation standing students must earn a 2.0 (C, not C-) semester GPA considering all IU graded coursework attempted each subsequent semester of enrollment, to avoid further academic intervention actions.
First Suspension Standing
Students on academic probation or continuing academic probation standing who fail to earn a 2.0 or higher semester GPA in all attempted IU coursework during a subsequent academic semester shall be academically suspended for the first time.
Students in first suspension standing are stopped from further enrollment in classes at IU Southeast for at least one semester, to enforce a needed pause for reflection. This includes both summer and fall semesters after a spring suspension.
After fulfilling the terms of a first suspension, a student may re-enroll at IU Southeast after meeting with an academic advisor or other designated academic administrator.
“Designated academic administrator” for purposes of this AIP include the registrar, the dean or dean delegate of a school, the associate vice chancellor for academic affairs, and the executive vice chancellor for academic affairs.
A student returning to IU Southeast after a first suspension is still on academic probation and should earn at least a 2.0 semester GPA in all attempted IU Southeast coursework each subsequent semester, to avoid further academic intervention actions.
Academic advisors, designated academic administrators, and/or Academic Intervention Committee may approve re-enrollment contingent upon student fulfillment of additional conditions, such as unit load restrictions, specific class directives, additional academic advising appointments, or referrals to specific support offices or academic rehabilitative processes.
Second Suspension Standing
Students who have been academically suspended once before and earn a less than 2.0 semester GPA in any semester after re-enrollment shall be academically suspended for a second time.
Students on second suspension standing are stopped from further enrollment in classes at IU Southeast for at least one semester, to enforce a needed pause for reflection. This includes both summer and fall semesters after a spring suspension.
After fulfilling the terms of a second academic suspension, students may appeal for reinstatement to the dean of the school they wish to re-enter.
Students appealing for reinstatement after a second suspension should submit the Suspension Appeal for Reinstatement with supporting, appropriate documentation attached to Student Central by August 1 to return in a fall semester, December 1 to return in a spring semester and April1, to return in a summer semester.
If reinstatement is granted, the student must meet with an academic advisor prior to re-enrollment.
Reinstatement following second suspension is student’s final opportunity to make changes that will ensure credential completion. Students returning to IU Southeast after a second suspension are still on academic probation, until good standing is regained; and should earn a 2.0 semester GPA or higher in all attempted IU coursework in each subsequent semester.
Students who have been academically suspended twice before, have a below a 2.0 cumulative GPA, and who fail to earn a 2.0 semester GPA in a subsequent semester will be academically dismissed from IU Southeast.
Students who are dismissed are no longer eligible to take classes at IU Southeast and may not appeal for immediate reinstatement.
After sitting out for two full calendar years, dismissed students may be reinstated with approval from the dean of the school they wish to re-enter, or another designated academic officer. To re-enter and re-enroll after dismissal, students should both (1) re-apply to the university through the Office of Admissions and (2) file a Suspension Appeal for Reinstatement.
Students appealing for reinstatement after a dismissal should submit the Suspension Appeal for Reinstatement to Student Central by August 1, to return in a fall semester, December 1, to return in a spring semester and April 1, to return in a summer semester.
Students returning after a two-year hiatus are highly encouraged to consider Fresh Start, a poor grade mitigation policy allowing students to re-set their cumulative GPA to 0.0, but maintain the credit earned in all courses previously passed with a C or better.
The Schedule and Notification Process
The IU Southeast Office of the Registrar shall conduct review of cumulative GPAs for all students’ under the AIP scope to determine standing following final grading period for the fall and spring semester only.
Standing determination is not made following summer semester as summer enrollment is not required for all students to maintain continuous enrollment. Grades earned in summer semester do contribute to cumulative GPA and will influence standing determination following the next fall semester.
Students determined to meet the criteria for academic probation, continuing academic probation, academic suspension or academic dismissal standing shall be sent an academic standing notification to their IU e-mail account of record, with a copy placed in their electronic advising records. Students placed in any of the intervention-ready standings covered by this policy shall receive an academic standing notification from the Office of the Registrar following each semester of enrollment, until returned to good academic standing.
Students found to meet the criteria to return to good academic standing following a fall or spring final grading period shall be sent a notification to that effect by the Office of the Registrar to the student’s IU e-mail address of record, with a copy of the notification placed in the student’s electronic advising records.
For students academically suspended or dismissed after a spring semester who are registered for the upcoming fall semester, the Office of the Registrar shall administratively cancel their fall enrollment with no penalty on or before June 1.
For students academically suspended or dismissed after a fall semester and who are registered for the upcoming spring semester, the Office of the Registrar shall administratively cancel their spring enrollment with no penalty prior to the first day of class.
Appealing the Standing
Students determined to be on first or second suspension standing, and who had mitigating, extenuating, or exonerating circumstances during the fall or spring semester that explain the poor performance may appeal for immediate reinstatement, meaning those standing students may not have to sit out one or more semesters before re-enrolling.
Immediate reinstatement is not guaranteed. To appeal for immediate reinstatement, students complete and sign the Suspension Appeal for Reinstatement form and submit it along with supporting documentation to Student Central by 4 p.m. on the due date.
Successful appeals for immediate reinstatement include an original, personal statement setting forth the special circumstances, explaining how they affected students’ academic performance, and articulating a plan for recovery.
The completed appeal form may be submitted to Student Central any time after receipt of the academic standing notification but is deemed untimely and may not be reviewed for decision if received later than 4 p.m. on the second to last Friday before classes start for the fall or spring semester.
Appeals for immediate reinstatement following first suspension are reviewed by a five-person Academic Intervention Committee, consisting of the registrar (chair) and at least one academic advisor and at least one faculty member asked to serve by an agent of the Office of Academic Affairs.
A simple majority of the committee members votes grants or denies the appeal.
The decision of the committee for a first suspension appeal shall be final.
Appeals for reinstatement following second suspension are reviewed by the dean of the school the student wishes to re-enter, which may be the one student was suspended from or another. The decision of reviewing dean for a second suspension appeal shall be final.
Students shall be notified of the committee’s and deans’ decision via electronic communication sent to their IU e-mail accounts. A copy of the communication shall be placed in the students’ electronic advising records.
An approved appeal for reinstatement is not a restoration to good student standing but a reopening of a pathway back to good student standing. Academic standing does not change until cumulative GPA changes.
Students on dismissal standing may not appeal for immediate reinstatement.