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Guidelines for Internal Grants and Fellowships

Internal grants are funded by the Office of Academic Affairs to support the research mission of Indiana University Southeast as outlined by the campus strategic plan. Please note the following general guidelines for internal grant and fellowship applications:

  • Preference is given to pre-tenured faculty and to faculty who have not already received internal grant funding in any given academic year or the prior year.
  • Every faculty member receiving funding should submit a report to the Office of Academic Affairs within a year reporting progress on the funded project. The report should include any proposal submissions for presentation, publication, or external funding of the project.

Use the following guidelines to draft an application for an internal grant or fellowship. Provide the specified information in the sequence given using the headings below. Please note that the Research and Grants Committee includes members from many content areas on campus. Therefore, proposals should be written so that they will be accessible and understandable to readers from other academic disciplines. Proposals should be submitted to the Office of Academic Affairs.

  1. Description of the Project
    1. Abstract: The abstract is meant to serve as a succinct and accurate description of the proposed work when separated from the application.
    2. Character and scope including explicit statement of research question/hypothesis or creative problem. State the proposal’s long-term objectives and specific aims.
    3. Method and plan of work: Describe concisely the research design and methods for achieving these objectives.
    4. Presumable scholarly significance: Place project in context. Cite relevant literature, if applicable.
    5. Progress on the project to date, if applicable, and projected timeline for completion and publication/exhibition.
    6. Projected likelihood that this project will lead to external funding.
  2. Qualifications of the Applicant
    1. Applicant's special competence for this project (background, training, preparation).
    2. Papers published or presented by the applicant related to this topic.
    3. Other publications by the applicant.
    4. References (give name, title, and address). Letters of reference should be sent directly to the Office of Academic Affairs. A letter from the Dean and at least one additional letter from an internal or external colleague are required for the Large Grant program and New Faculty Scholar grants. Second letters are not required for other internal grants. Letters should address the strengths of the project and applicant(s).
  3. Previous Research Funding
    1. List all other IU Southeast internal grants and fellowships received in the past five years. This includes Summer Faculty Fellowships, Research Support funds, Grants in Aid, etc. Please provide dates and descriptions of resulting productivity.
    2. List all external funding you have received for research/creative work in the past five years.
  4. Other Relevant Information, if any
    1. Applicants for Summer Faculty Fellowship requesting time to prepare proposals for external funding should provide a timeline and details of the application procedures.
    2. Applicants for concurrent Summer Faculty Fellowship and Grant in Aid should indicate the extent to which each of the awards is essential to the project.
    3. Applicants for support for student assistants should specify the role and qualifications of the student(s).
  5. Budget
    1. Total amount requested. (This should be the same as the amount on the cover page.)
    2. Amount(s) anticipated/confirmed from other sources including other IU Southeast and IU sources.
    3. Itemized budget. Each item should be explained. Internal grants do not normally cover routine expenses for items such as postage, telephone calls, etc. which are typically covered by the faculty member’s school budget. Any requests for funds for such items must be strongly justified by the applicant. Minor incidental expenses may be added to student assistant grant budgets.
    4. Applicants for funds to support research occurring during a sabbatical leave should indicate whether the sabbatical project can be completed without the requested funding.

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