In order to ensure sufficient time to provide appropriate services, it is the responsibility of the student to request the service in a timely manner.
Students who believe they will need an auxiliary aid to participate fully in the activities inherent in their programs at Indiana University Southeast should make those needs known as early as possible, preferably as soon as they have been admitted. Requests, made to the Coordinator of Accessible Educational Services, must be accompanied by documentation of the student's disability completed by an appropriate professional. See our documentation guidelines for more information.
The student with a disability is encouraged to explore any and all avenues for assistance outside the University. Anyone who is unsure how to contact other agencies should discuss this with the Coordinator of Accessible Educational Services. Reach out to the Office of Accessible Educational Services by email at firstname.lastname@example.org or by phone at (812) 941-2243.
If the necessary auxiliary aids are not available through outside resources, the student must request assistance through the Coordinator of Accessible Educational Services. When a request is made, the Coordinator will evaluate the request on the basis of the following criteria:
- The documentation shows that the requested auxiliary aid is appropriate to the needs of that person.
- The aid cannot be provided by other agencies.
- The person will not be able to participate fully as a student without the aid.
Every attempt will be made to ensure availability of necessary auxiliary aids at the time the student begins classes. A minimum of four weeks' notice should be given to ensure this. In any event, the University must have sufficient time to evaluate the request, determine the aid to be provided, and identify sources for obtaining it (purchasing, leasing, hiring, etc.). Late requests cannot be guaranteed but will be evaluated on a case-by-case basis and provided as possible under the circumstances.
Requests for auxiliary aids and all supporting documentation are confidential information and will not be released without the individual's written consent. The Office of Accessible Educational Services has no control over information self-disclosed by the student to other departments and divisions of the University.
It is the student's responsibility to keep the Coordinator of Accessible Educational Services informed about the need for auxiliary aids, such as timely semester-to-semester schedules for the use of an interpreter, ordering large print books and materials, or any other specific need. If the student does not keep the Coordinator informed, the Coordinator cannot be expected to provide the auxiliary aid. To ensure accountability, requests should be made in writing and the student should keep a copy for his or her records.