Policies & Procedures Manual
Administration and Finance

Appointed Positions

Procedures have been established for the recruitment and selection of appointed clerical, technical, and service maintenance employees.

Hourly Positions

1. Departments may employ persons on an hourly basis as long as appropriate employment policies and procedures are followed, budgetary funds are available, the director of Human Resources approves the rates of pay, and one of the following conditions is met:
   1. The need is of a temporary nature either full-time (40 hours per week) or part-time (less than nine months anticipated duration); or
   2. The need for services, or the availability of the person, either full-time or part-time, is irregular or intermittent, or subject to call as needed because demands for services cannot be predicted; or
   3. Employment is less than half-time.
2. Employees in these positions will normally be paid on an hourly basis and will not be eligible for sick leave, paid holidays, group insurance, or other fringe benefits except as they may be specifically provided for hourly staff. However, if an employee works more than 1,000 hours in a calendar year, they will be eligible for PERF retirement.
3. To prevent the retention of an employee in an hourly employment status when continuous and regular employment would justify an appointed staff position, IU policy is as follows:  It is the policy of Indiana University that if a position is expected to work less than 1,930 hours in a calendar year, then the position may be established as a staff position if (1) the position is needed for at least 10 months in a 12 month period, (2) is at least half-time, 50% FTE, and (3) funds are available before establishing it as a staff position.
4. Full-time (40 hours per week) hourly jobs that may be expected to normally lead to appointment status must be advertised, in the same way that appointed positions are advertised, before a commitment to employ is made. During the advertising period the job may be filled with temporary help.

5. For all hourly employees, edocs must be prepared by the department, routed to the supervisor, and then to HR. Those submitted for work-study students are routed the same way unless they are off-campus work study; these are done by Human Resources.